When you’re communicating at work, saying “ASAP” can sometimes sound rushed, abrupt, or overly demanding. That’s why professionals often prefer more polished, respectful, and context-appropriate alternatives. In this guide, you’ll find 35+ refined ways to say “ASAP,” each with real, conversational examples between Ramzan (A) and Aiman (B). These phrases sound clearer, respectful, and more aligned with modern workplace communication.
1. At your earliest convenience
A: Ramzan, could you send me the updated proposal at your earliest convenience?
B: Sure, Aiman. I’ll finalize it shortly.
💡 Tip: Great for polite requests without pressure.
2. As soon as you are able
A: Can you review the slides as soon as you are able?
B: Absolutely, I’ll check them today.
💡 Tip: Softer than “ASAP,” still communicates urgency.
3. As soon as possible (professional tone)
A: Please share the contract as soon as possible.
B: On it, I’ll send it right away.
💡 Tip: Use when urgency is clear and expected.
4. At your soonest availability
A: Could you join the call at your soonest availability?
B: Yes, I’m free in 10 minutes.
💡 Tip: Polite and formal.
5. When you get a moment
A: Send me the file when you get a moment.
B: Sure, give me five minutes.
💡 Tip: Mild urgency, very friendly.
6. At your next opportunity
A: Please review this at your next opportunity.
B: I’ll do that right after my meeting.
💡 Tip: Good for internal teamwork.
7. As soon as it’s convenient for you
A: Can you update the sheet as soon as it’s convenient for you?
B: Yes, I’ll update it today.
💡 Tip: Respectful and patient.
8. As quickly as you can
A: I need the numbers as quickly as you can.
B: Working on them now.
💡 Tip: Use only when truly urgent.
9. As soon as you can manage
A: Please finish the draft as soon as you can manage.
B: I’ll complete it right after lunch.
💡 Tip: Good balance of urgency and respect.
10. At your earliest possible time
A: Share the invoice at your earliest possible time.
B: Absolutely, sending it shortly.
💡 Tip: Formal alternative for email.
11. When you get the chance
A: Can you check the report when you get the chance?
B: I’ll take a look this afternoon.
💡 Tip: Friendly and flexible.
12. As soon as you’re free
A: Ping me as soon as you’re free.
B: Will do — wrapping something up now.
💡 Tip: Use for colleagues you work closely with.
13. When you can
A: Please share the design when you can.
B: I’ll forward it soon.
💡 Tip: Very soft and approachable.
14. Urgently, if possible
A: I need your comments urgently, if possible.
B: Understood. Sending them now.
💡 Tip: Professional tone for time-sensitive tasks.
15. With priority
A: Please treat this request with priority.
B: Noted, I’ll work on it first.
💡 Tip: Excellent for corporate communication.
16. As quickly as feasible
A: Could you submit the draft as quickly as feasible?
B: Yes, I’ll send it shortly.
💡 Tip: Shows understanding of workload.
17. As fast as reasonably possible
A: Process this request as fast as reasonably possible.
B: On it — starting now.
💡 Tip: Urgent yet considerate.
18. At the earliest slot you have
A: Schedule the training at the earliest slot you have.
B: I’ll find one and share options.
💡 Tip: Great for scheduling.
19. As soon as your schedule allows
A: Please meet me as soon as your schedule allows.
B: I can meet in 20 minutes.
💡 Tip: Very polite and professional.
20. When you have a free minute
A: Call me back when you have a free minute.
B: Sure, I’ll call you soon.
💡 Tip: Light, friendly urgency.
21. At your convenience (implied urgency)
A: Let me know the update at your convenience.
B: Will do — almost done.
💡 Tip: Works even when urgency is implied.
22. With your prompt attention
A: This matter needs your prompt attention.
B: Understood, handling it now.
💡 Tip: Great for formal communications.
23. As soon as you can fit it in
A: Please add this task as soon as you can fit it in.
B: Sure, I’ll schedule it today.
💡 Tip: Shows empathy.
24. When it’s possible for you
A: Update the document when it’s possible for you.
B: I’ll do it shortly.
💡 Tip: Softer alternative.
25. As early as you can
A: Send me the agenda as early as you can.
B: Sharing it now.
💡 Tip: Formal but simple.
26. Kindly send soon
A: Kindly send the details soon.
B: Sure, I’ll forward them.
💡 Tip: Polite and concise.
27. At the earliest moment you can
A: Please look into this at the earliest moment you can.
B: Will do — checking now.
💡 Tip: Respectful and urgent.
28. At your first opportunity
A: Respond at your first opportunity.
B: I’ll reply within the hour.
💡 Tip: Great email wording.
29. Please expedite
A: Can you expedite this request?
B: Absolutely, I’ll prioritize it.
💡 Tip: Strong, very formal urgency.
30. I’d appreciate it soon
A: I’d appreciate the update soon.
B: Sharing it shortly.
💡 Tip: Warm, polite professionalism.
31. When you’re available
A: Call me when you’re available.
B: Sure, I’ll call back soon.
💡 Tip: Not too urgent, flexible.
32. As your schedule permits
A: Please complete this as your schedule permits.
B: I’ll fit it in today.
💡 Tip: Useful for managers speaking to teams.
33. At the earliest convenience possible
A: Share the report at the earliest convenience possible.
B: I’ll send it in a few minutes.
💡 Tip: Formal and effective.
34. Whenever you’re able to handle it
A: You can process this whenever you’re able to handle it.
B: I’ll take care of it soon.
💡 Tip: Very considerate.
35. As soon as reasonably possible
A: Please resolve this as soon as reasonably possible.
B: Understood — I’ll handle it.
💡 Tip: Professional urgency with respect.
Final Thoughts
Using polished alternatives to “ASAP” helps you sound more respectful, professional, and emotionally intelligent—especially in emails, client communication, and workplace messages. With these 35+ phrases, you can express urgency without sounding demanding.
