Introduction
Email sign-offs may seem like a small detail, but they play a powerful role in shaping how your message is received. “Best regards” is one of the most commonly used professional closings it’s polite, neutral, and widely accepted. However, using it repeatedly can make your emails feel routine or impersonal. Choosing the right alternative can help you sound warmer, more confident, or more formal, depending on your intent and audience. Whether you’re communicating with clients, colleagues, executives, or partners, a thoughtful sign-off leaves a lasting impression.
What Does “Best Regards” Mean?
“Best regards” is a polite email closing used to convey respect, professionalism, and goodwill toward the recipient.
It strikes a balance between formality and friendliness, making it suitable for most business and professional contexts.
When to Use It
You can use “best regards” or its alternatives when:
- Closing professional or semi-formal emails
- Communicating with clients or colleagues
- Ending follow-up or introductory messages
Examples:
- Best regards, John
- Best regards, The Marketing Team
Is It Polite or Professional?
Yes, “best regards” is both polite and professional.
However, depending on your relationship with the recipient, you may want a sign-off that sounds warmer, more formal, or more casual.
35+ Other Ways to Say “Best Regards”
1. Kind regards
Meaning: Polite goodwill
Tone: Professional
Example: Kind regards, Sarah
Explanation: Slightly warmer than “best regards.”
Purpose: Professional emails.
2. Warm regards
Meaning: Friendly goodwill
Tone: Warm-professional
Example: Warm regards, Alex
Explanation: Adds friendliness.
Purpose: Established relationships.
3. Regards
Meaning: Neutral closing
Tone: Professional
Example: Regards, Michael
Explanation: Simple and direct.
Purpose: Business communication.
4. With regards
Meaning: Polite sign-off
Tone: Formal
Example: With regards, Emma
Explanation: Traditional and respectful.
Purpose: Formal emails.
5. Sincerely
Meaning: Genuine intent
Tone: Formal
Example: Sincerely, Daniel
Explanation: Classic and professional.
Purpose: Formal letters.
6. Yours sincerely
Meaning: Formal respect
Tone: Formal
Example: Yours sincerely, Olivia
Explanation: Traditional business closing.
Purpose: Formal correspondence.
7. Yours truly
Meaning: Formal goodwill
Tone: Formal
Example: Yours truly, James
Explanation: Polite and traditional.
Purpose: Official emails.
8. Respectfully
Meaning: High respect
Tone: Formal
Example: Respectfully, Andrew
Explanation: Shows deference.
Purpose: Senior or official communication.
9. Cordially
Meaning: Courteous goodwill
Tone: Formal
Example: Cordially, Rebecca
Explanation: Polished and refined.
Purpose: Professional letters.
10. Many thanks
Meaning: Gratitude-focused
Tone: Professional
Example: Many thanks, Chris
Explanation: Appreciative sign-off.
Purpose: Thank-you emails.
11. Thanks
Meaning: Casual gratitude
Tone: Casual-professional
Example: Thanks, Mark
Explanation: Friendly and brief.
Purpose: Informal work emails.
12. Thank you
Meaning: Clear appreciation
Tone: Professional
Example: Thank you, Linda
Explanation: Direct and polite.
Purpose: Request emails.
13. With appreciation
Meaning: Gratitude and respect
Tone: Professional
Example: With appreciation, Paul
Explanation: Warm and sincere.
Purpose: Acknowledgment emails.
14. All the best
Meaning: Friendly goodwill
Tone: Casual-professional
Example: All the best, Nina
Explanation: Positive and warm.
Purpose: Friendly professional emails.
15. Best wishes
Meaning: Kind intent
Tone: Friendly
Example: Best wishes, Ethan
Explanation: Warm and personal.
Purpose: Semi-formal messages.
16. Warmest regards
Meaning: Strong warmth
Tone: Friendly-professional
Example: Warmest regards, Sophia
Explanation: Extra warmth.
Purpose: Long-term contacts.
17. With best wishes
Meaning: Polite goodwill
Tone: Professional
Example: With best wishes, Leo
Explanation: Formal-friendly balance.
Purpose: Business emails.
18. Take care
Meaning: Personal concern
Tone: Casual
Example: Take care, Maya
Explanation: Friendly and informal.
Purpose: Casual emails.
19. Cheers
Meaning: Friendly sign-off
Tone: Casual
Example: Cheers, Tom
Explanation: Relaxed and modern.
Purpose: Informal teams.
20. Best
Meaning: Short goodwill
Tone: Professional
Example: Best, Rachel
Explanation: Modern and concise.
Purpose: Everyday business emails.
21. Best wishes always
Meaning: Continued goodwill
Tone: Warm
Example: Best wishes always, Sam
Explanation: Personal and kind.
Purpose: Friendly emails.
22. With thanks
Meaning: Appreciation
Tone: Professional
Example: With thanks, Oliver
Explanation: Gratitude-focused.
Purpose: Follow-ups.
23. Much appreciated
Meaning: Strong gratitude
Tone: Professional
Example: Much appreciated, Hannah
Explanation: Warm and thankful.
Purpose: Thank-you notes.
24. Looking forward
Meaning: Anticipation
Tone: Professional
Example: Looking forward, Ben
Explanation: Forward-looking tone.
Purpose: Ongoing conversations.
25. Until then
Meaning: Temporary farewell
Tone: Casual-professional
Example: Until then, Chloe
Explanation: Friendly closing.
Purpose: Follow-ups.
26. With kind thanks
Meaning: Polite gratitude
Tone: Formal
Example: With kind thanks, Peter
Explanation: Courteous and refined.
Purpose: Formal emails.
27. Appreciatively
Meaning: Thankful tone
Tone: Professional
Example: Appreciatively, Laura
Explanation: Professional gratitude.
Purpose: Business correspondence.
28. With gratitude
Meaning: Sincere thanks
Tone: Professional
Example: With gratitude, Kevin
Explanation: Warm and respectful.
Purpose: Appreciation emails.
29. Faithfully
Meaning: Formal commitment
Tone: Formal
Example: Faithfully, Robert
Explanation: Traditional and formal.
Purpose: Official letters.
30. Warmly
Meaning: Friendly closing
Tone: Warm
Example: Warmly, Isabel
Explanation: Personal and inviting.
Purpose: Friendly professional emails.
31. Best regards always
Meaning: Continued respect
Tone: Professional
Example: Best regards always, Adam
Explanation: Slightly more personal.
Purpose: Long-term contacts.
32. With respect
Meaning: Formal courtesy
Tone: Formal
Example: With respect, Natalie
Explanation: Respectful tone.
Purpose: Sensitive communication.
33. Gratefully
Meaning: Strong appreciation
Tone: Professional
Example: Gratefully, Sean
Explanation: Expresses gratitude clearly.
Purpose: Thank-you emails.
34. In appreciation
Meaning: Formal thanks
Tone: Professional
Example: In appreciation, Monica
Explanation: Polished and formal.
Purpose: Business writing.
35. Best regards and thanks
Meaning: Combined goodwill
Tone: Professional
Example: Best regards and thanks, Victor
Explanation: Balanced and polite.
Purpose: Professional emails.
36. With warm regards
Meaning: Friendly professionalism
Tone: Warm-professional
Example: With warm regards, Emily
Explanation: Adds warmth to formality.
Purpose: Relationship-based emails.
Conclusion
“Best regards” is a safe and professional email closing, but using varied alternatives helps your messages feel more thoughtful and engaging. Whether you want to sound formal, warm, appreciative, or concise, these 36 alternatives allow you to tailor your tone to the situation and audience. A well-chosen sign-off reinforces your message and leaves a positive final impression. Experiment with these expressions to elevate your email communication and close every message with confidence and clarity.
