Introduction
“I am writing to inform you” is a classic phrase in emails, but it can sound stiff, repetitive, or overly formal. Whether you’re sending a business update, sharing news, or notifying someone about a change, using alternatives can make your message sound more natural, polite, and engaging. Below are 35+ conversational and professional alternatives with realistic Ramzan & Aiman dialogues so you can use them confidently in real-life communication.
✅ 1. I Would Like to Inform You That
Example 1
Ramzan (A): Has the meeting time changed?
Aiman (B): Yes, I would like to inform you that it’s moved to 4 PM.
Example 2
Ramzan (A): Any updates on the approval?
Aiman (B): I would like to inform you that it has been approved.
💡 Tip: Formal and perfect for corporate emails.
✅ 2. I Am Writing to Notify You That
Example 1
Ramzan (A): Did they confirm the shipment?
Aiman (B): I am writing to notify you that it has been dispatched.
Example 2
Ramzan (A): Any changes in policy?
Aiman (B): I am writing to notify you that a new policy is in effect.
💡 Tip: Great for official notices.
✅ 3. This Email Is to Inform You That
Example 1
Ramzan (A): Why did you email the team?
Aiman (B): This email is to inform you that the deadline changed.
Example 2
Ramzan (A): What’s the purpose of your message?
Aiman (B): This email is to inform you that the system is down.
💡 Tip: Clear and professional.
✅ 4. Please Be Advised That
Example 1
Ramzan (A): Should I update the client?
Aiman (B): Yes, please be advised that the office will be closed.
Example 2
Ramzan (A): What should we tell HR?
Aiman (B): Please be advised that the process has changed.
💡 Tip: Very formal, legal-friendly tone.
✅ 5. I Wish to Advise You That
Example 1
Ramzan (A): Any formal wording suggestion?
Aiman (B): You can say, “I wish to advise you that the contract is signed.”
Example 2
Ramzan (A): What about the client update?
Aiman (B): I wish to advise you that the issue is resolved.
💡 Tip: Polite and traditional.
✅ 6. I Would Like to Update You On
Example 1
Ramzan (A): Any project news?
Aiman (B): I would like to update you on our current progress.
Example 2
Ramzan (A): Did you inform management?
Aiman (B): Yes, I would like to update you on the milestones.
💡 Tip: Friendly but professional.
✅ 7. I Am Writing to Share the Following Information
Example 1
Ramzan (A): What’s in your email?
Aiman (B): I am writing to share the following information.
Example 2
Ramzan (A): Did you send the announcement?
Aiman (B): Yes, I am writing to share the following information.
💡 Tip: Good for announcements.
✅ 8. We Would Like to Inform You That
Example 1
Ramzan (A): Did the company announce it?
Aiman (B): Yes, we would like to inform you that services are restored.
Example 2
Ramzan (A): Any official statement?
Aiman (B): We would like to inform you that the merger is complete.
💡 Tip: Corporate tone.
✅ 9. I Am Pleased to Inform You That
Example 1
Ramzan (A): Did Aiman get the job?
Aiman (B): I am pleased to inform you that I got it!
Example 2
Ramzan (A): Any good news?
Aiman (B): I am pleased to inform you that the project is approved.
💡 Tip: Positive and celebratory.
✅ 10. I Wanted to Let You Know That
Example 1
Ramzan (A): Did you tell the client?
Aiman (B): Yes, I wanted to let you know that we’re done.
Example 2
Ramzan (A): Any changes?
Aiman (B): I wanted to let you know that the schedule changed.
💡 Tip: Friendly and conversational.
✅ 11. I’m Writing to Let You Know That
Example 1
Ramzan (A): What did you send?
Aiman (B): I’m writing to let you know that the file is attached.
Example 2
Ramzan (A): Did you inform them?
Aiman (B): Yes, I’m writing to let you know that we confirmed.
💡 Tip: Natural business tone.
✅ 12. I Wanted to Share an Update Regarding
Example 1
Ramzan (A): Any progress?
Aiman (B): I wanted to share an update regarding the launch.
Example 2
Ramzan (A): Did you notify stakeholders?
Aiman (B): Yes, I wanted to share an update regarding funding.
💡 Tip: Great for reports.
✅ 13. Just a Quick Note to Inform You That
Example 1
Ramzan (A): Short email?
Aiman (B): Yes, just a quick note to inform you that we arrived.
Example 2
Ramzan (A): Why so brief?
Aiman (B): Just a quick note to inform you that it’s delayed.
💡 Tip: Casual and concise.
✅ 14. I’d Like to Bring to Your Attention That
Example 1
Ramzan (A): Did you mention the issue?
Aiman (B): Yes, I’d like to bring to your attention that there’s a risk.
Example 2
Ramzan (A): What about the report?
Aiman (B): I’d like to bring to your attention that it’s ready.
💡 Tip: Professional and serious.
✅ 15. I Wanted to Notify You About
Example 1
Ramzan (A): Did you alert the team?
Aiman (B): Yes, I wanted to notify you about the changes.
Example 2
Ramzan (A): Any announcement?
Aiman (B): I wanted to notify you about the new policy.
💡 Tip: Good for alerts.
✅ 16. I’d Like to Share Some Information About
Example 1
Ramzan (A): What’s the email about?
Aiman (B): I’d like to share some information about the event.
Example 2
Ramzan (A): Did you brief them?
Aiman (B): I’d like to share some information about our plan.
💡 Tip: Informative and friendly.
✅ 17. This Message Is to Notify You That
Example 1
Ramzan (A): Why did you message?
Aiman (B): This message is to notify you that the system is live.
Example 2
Ramzan (A): What’s the purpose?
Aiman (B): This message is to notify you that the payment is received.
💡 Tip: Formal but concise.
✅ 18. I Wanted to Keep You Informed About
Example 1
Ramzan (A): Did you update them?
Aiman (B): Yes, I wanted to keep you informed about the progress.
Example 2
Ramzan (A): Any updates?
Aiman (B): I wanted to keep you informed about the timeline.
💡 Tip: Friendly stakeholder tone.
✅ 19. I Just Wanted to Let You Know That
Example 1
Ramzan (A): Why the message?
Aiman (B): I just wanted to let you know that I arrived.
Example 2
Ramzan (A): Any update?
Aiman (B): I just wanted to let you know that I’ll be late.
💡 Tip: Casual and warm.
✅ 20. I Thought You’d Like to Know That
Example 1
Ramzan (A): Did you tell him?
Aiman (B): Yes, I thought you’d like to know that we won.
Example 2
Ramzan (A): Why share this?
Aiman (B): I thought you’d like to know that feedback was positive.
💡 Tip: Friendly and personal.
✅ 21. I’d Like to Make You Aware That
Example 1
Ramzan (A): Did you warn them?
Aiman (B): Yes, I’d like to make you aware that changes are coming.
Example 2
Ramzan (A): Any alerts?
Aiman (B): I’d like to make you aware that the system will be offline.
💡 Tip: Professional and proactive.
✅ 22. For Your Information
Example 1
Ramzan (A): Quick note?
Aiman (B): For your information, the meeting is canceled.
Example 2
Ramzan (A): Did you send details?
Aiman (B): For your information, the file is attached.
💡 Tip: Direct and efficient.
✅ 23. FYI
Example 1
Ramzan (A): Short message?
Aiman (B): FYI, the document is updated.
Example 2
Ramzan (A): Did you tell the team?
Aiman (B): FYI, we’re starting early tomorrow.
💡 Tip: Very casual, internal use.
✅ 24. Please Note That
Example 1
Ramzan (A): How to mention deadlines?
Aiman (B): Please note that Friday is the last day.
Example 2
Ramzan (A): Any warnings?
Aiman (B): Please note that changes may occur.
💡 Tip: Polite and professional.
✅ 25. Kindly Note That
Example 1
Ramzan (A): Formal tone?
Aiman (B): Kindly note that processing takes 5 days.
Example 2
Ramzan (A): Client update?
Aiman (B): Kindly note that prices have changed.
💡 Tip: Polite and traditional.
✅ 26. Just to Inform You That
Example 1
Ramzan (A): Why email?
Aiman (B): Just to inform you that we arrived safely.
Example 2
Ramzan (A): Any update?
Aiman (B): Just to inform you that the call is postponed.
💡 Tip: Friendly tone.
✅ 27. We Would Like to Notify You That
Example 1
Ramzan (A): Did the company notify users?
Aiman (B): Yes, we would like to notify you that maintenance is scheduled.
Example 2
Ramzan (A): Any official notice?
Aiman (B): We would like to notify you that accounts are updated.
💡 Tip: Corporate communication.
✅ 28. This Is to Advise You That
Example 1
Ramzan (A): Legal wording?
Aiman (B): This is to advise you that terms have changed.
Example 2
Ramzan (A): Any policy update?
Aiman (B): This is to advise you that compliance is required.
💡 Tip: Legal and formal.
✅ 29. We Wish to Inform You Of
Example 1
Ramzan (A): Official update?
Aiman (B): We wish to inform you of upcoming changes.
Example 2
Ramzan (A): Announcement?
Aiman (B): We wish to inform you of our new service.
💡 Tip: Traditional corporate tone.
✅ 30. We Are Writing to Inform You Of
Example 1
Ramzan (A): Did they send a formal email?
Aiman (B): Yes, we are writing to inform you of policy updates.
Example 2
Ramzan (A): Any corporate announcement?
Aiman (B): We are writing to inform you of changes.
💡 Tip: Classic business phrase.
✅ 31. I Would Like to Bring the Following to Your Attention
Example 1
Ramzan (A): Any critical note?
Aiman (B): I would like to bring the following to your attention.
Example 2
Ramzan (A): What about compliance?
Aiman (B): I would like to bring the following to your attention.
💡 Tip: Formal and detailed.
✅ 32. We’d Like to Share an Important Update
Example 1
Ramzan (A): Company news?
Aiman (B): We’d like to share an important update.
Example 2
Ramzan (A): Any announcement?
Aiman (B): We’d like to share an important update with you.
💡 Tip: Modern corporate tone.
✅ 33. I’m Reaching Out to Inform You That
Example 1
Ramzan (A): Why email now?
Aiman (B): I’m reaching out to inform you that the project is done.
Example 2
Ramzan (A): Any update?
Aiman (B): I’m reaching out to inform you that we confirmed.
💡 Tip: Friendly and professional.
✅ 34. I Wanted to Share This With You
Example 1
Ramzan (A): Why send this?
Aiman (B): I wanted to share this with you for reference.
Example 2
Ramzan (A): Did you send documents?
Aiman (B): I wanted to share this with you today.
💡 Tip: Warm and collaborative.
✅ 35. I Wanted to Keep You Updated
Example 1
Ramzan (A): Did you update the client?
Aiman (B): Yes, I wanted to keep you updated on progress.
Example 2
Ramzan (A): Any progress email?
Aiman (B): I wanted to keep you updated on the timeline.
💡 Tip: Great for ongoing projects.
Final Thoughts
Using alternatives to “I am writing to inform you” helps your emails sound more natural, professional, and engaging. Whether you want a formal corporate tone or a friendly conversational style, these phrases give you flexibility and confidence in any communication scenario.
