Introduction
“Just to let you know” is a common phrase in emails, messages, and conversations. While it’s polite and friendly, using it repeatedly can make your communication sound repetitive or informal. Whether you’re writing a professional email, sending a quick update, or chatting casually, using varied alternatives can make your message clearer, more engaging, and more professional. Below are 36+ effective and natural alternatives you can use in business, casual, and formal communication.
1. Just a quick update to say
Example 1
Ramzan (A): We’ve finalized the project timeline.
Aiman (B): Great! Just a quick update to say I’ve reviewed it.
Example 2
Ramzan (A): The meeting is postponed.
Aiman (B): Thanks—just a quick update to say I’ll adjust my schedule.
2. I wanted to let you know
Example 1
Ramzan (A): The invoice has been processed.
Aiman (B): Thanks, I wanted to let you know I received it.
Example 2
Ramzan (A): The client confirmed the order.
Aiman (B): I wanted to let you know that’s great news.
3. I just wanted to inform you
Example 1
Ramzan (A): We updated the system.
Aiman (B): I just wanted to inform you everything works fine.
Example 2
Ramzan (A): Your access is approved.
Aiman (B): I just wanted to inform you I logged in successfully.
4. For your information
Example 1
Ramzan (A): We changed the deadline.
Aiman (B): For your information, I’ll submit earlier.
Example 2
Ramzan (A): The office is closed Friday.
Aiman (B): For your information, I’ll work remotely.
5. FYI
Example 1
Ramzan (A): The file is attached.
Aiman (B): FYI, I’ve shared it with the team.
Example 2
Ramzan (A): The call is canceled.
Aiman (B): FYI, I’ll update the calendar.
6. I thought you’d like to know
Example 1
Ramzan (A): The client loved the proposal.
Aiman (B): I thought you’d like to know that’s fantastic.
Example 2
Ramzan (A): The product launch was successful.
Aiman (B): I thought you’d like to know the feedback is positive.
7. Just a heads-up
Example 1
Ramzan (A): The server might go down.
Aiman (B): Just a heads-up, I’ll back up the data.
Example 2
Ramzan (A): Traffic is heavy.
Aiman (B): Just a heads-up, I might join late.
8. I wanted to keep you in the loop
Example 1
Ramzan (A): We added new features.
Aiman (B): I wanted to keep you in the loop about them.
Example 2
Ramzan (A): The project scope changed.
Aiman (B): I wanted to keep you in the loop.
9. Just a quick note
Example 1
Ramzan (A): Did you receive the contract?
Aiman (B): Yes—just a quick note to confirm.
Example 2
Ramzan (A): The draft is ready.
Aiman (B): Just a quick note to say I reviewed it.
10. I wanted to share this with you
Example 1
Ramzan (A): The client sent feedback.
Aiman (B): I wanted to share this with you.
Example 2
Ramzan (A): The report is finalized.
Aiman (B): I wanted to share this with you for reference.
11–36 Expanded in the Same Style
11. Please note that
Example 1
Ramzan (A): The policy changed.
Aiman (B): Please note that I’ll follow the new rules.
Example 2
Ramzan (A): The deadline is extended.
Aiman (B): Please note that I’ll submit next week.
12. Kindly note that
Example 1
Ramzan (A): Processing takes 3 days.
Aiman (B): Kindly note that I’ll plan accordingly.
Example 2
Ramzan (A): Support is offline Sunday.
Aiman (B): Kindly note that I’ll contact you Monday.
13. I’d like to inform you
Example 1
Ramzan (A): The system is live.
Aiman (B): I’d like to inform you everything is working.
Example 2
Ramzan (A): The payment was successful.
Aiman (B): I’d like to inform you I received confirmation.
14. I’d like to update you
Example 1
Ramzan (A): How’s the project?
Aiman (B): I’d like to update you—it’s almost complete.
Example 2
Ramzan (A): Any progress?
Aiman (B): I’d like to update you on the milestones.
15. This is to inform you
Example 1
Ramzan (A): We approved your request.
Aiman (B): This is to inform you I’ll proceed.
Example 2
Ramzan (A): Your account is activated.
Aiman (B): This is to inform you I logged in.
16. This message is to notify you
Example 1
Ramzan (A): Maintenance is scheduled.
Aiman (B): This message is to notify you I’ll be offline.
Example 2
Ramzan (A): We updated the app.
Aiman (B): This message is to notify you it’s installed.
17. I’m writing to let you know
Example 1
Ramzan (A): Did you check the report?
Aiman (B): I’m writing to let you know it’s approved.
Example 2
Ramzan (A): The meeting changed.
Aiman (B): I’m writing to let you know I’ll attend.
18. I wanted to bring this to your attention
Example 1
Ramzan (A): There’s a minor issue.
Aiman (B): I wanted to bring this to your attention.
Example 2
Ramzan (A): The client raised a concern.
Aiman (B): I wanted to bring this to your attention.
19. I’d like to make you aware
Example 1
Ramzan (A): New regulations apply.
Aiman (B): I’d like to make you aware of them.
Example 2
Ramzan (A): Budget changes.
Aiman (B): I’d like to make you aware.
20. Just wanted to mention
Example 1
Ramzan (A): Did you finish the task?
Aiman (B): Yes, just wanted to mention it’s done.
Example 2
Ramzan (A): Any updates?
Aiman (B): Just wanted to mention everything is on track.
21. I wanted to flag this
Example 1
Ramzan (A): There’s a risk.
Aiman (B): I wanted to flag this for review.
Example 2
Ramzan (A): Check the error log.
Aiman (B): I wanted to flag this.
22. I wanted to touch base on this
Example 1
Ramzan (A): Did you see my email?
Aiman (B): I wanted to touch base on this update.
Example 2
Ramzan (A): Any feedback?
Aiman (B): I wanted to touch base on this.
23. I wanted to keep you updated
Example 1
Ramzan (A): How’s the rollout?
Aiman (B): I wanted to keep you updated.
Example 2
Ramzan (A): Progress?
Aiman (B): I wanted to keep you updated on milestones.
24. I wanted to share an update
Example 1
Ramzan (A): Any news?
Aiman (B): I wanted to share an update.
Example 2
Ramzan (A): What’s new?
Aiman (B): I wanted to share an update on the launch.
25. Just sharing for your reference
Example 1
Ramzan (A): Can you send the file?
Aiman (B): Just sharing for your reference.
Example 2
Ramzan (A): Documentation needed.
Aiman (B): Just sharing for your reference.
26. Just a reminder that
Example 1
Ramzan (A): Meeting at 2 PM.
Aiman (B): Just a reminder that I’ll join.
Example 2
Ramzan (A): Deadline is Friday.
Aiman (B): Just a reminder that I’ll submit early.
27. I wanted to clarify that
Example 1
Ramzan (A): Any confusion?
Aiman (B): I wanted to clarify that the deadline is Monday.
Example 2
Ramzan (A): Is it confirmed?
Aiman (B): I wanted to clarify that it is.
28. I’d like to highlight that
Example 1
Ramzan (A): Any concerns?
Aiman (B): I’d like to highlight that this is urgent.
Example 2
Ramzan (A): Important points?
Aiman (B): I’d like to highlight this issue.
29. Just a quick FYI
Example 1
Ramzan (A): System restored.
Aiman (B): Just a quick FYI, it’s working now.
Example 2
Ramzan (A): New version released.
Aiman (B): Just a quick FYI.
30. I thought I’d share
Example 1
Ramzan (A): Client feedback arrived.
Aiman (B): I thought I’d share this with you.
Example 2
Ramzan (A): New insights found.
Aiman (B): I thought I’d share them.
31. Just wanted to check in
Example 1
Ramzan (A): How’s everything?
Aiman (B): Just wanted to check in.
Example 2
Ramzan (A): Any updates?
Aiman (B): Just wanted to check in and update you.
32. I wanted to keep this on your radar
Example 1
Ramzan (A): Next week’s task?
Aiman (B): I wanted to keep this on your radar.
Example 2
Ramzan (A): Upcoming deadline?
Aiman (B): I wanted to keep this on your radar.
33. I’d like to keep you informed
Example 1
Ramzan (A): Status update?
Aiman (B): I’d like to keep you informed.
Example 2
Ramzan (A): Any changes?
Aiman (B): I’d like to keep you informed.
34. This is a quick update
Example 1
Ramzan (A): Progress report?
Aiman (B): This is a quick update on the project.
Example 2
Ramzan (A): Anything new?
Aiman (B): This is a quick update.
35. Just passing this along
Example 1
Ramzan (A): Can you forward this?
Aiman (B): Just passing this along.
Example 2
Ramzan (A): Share the memo.
Aiman (B): Just passing this along.
36. Thought you should know
Example 1
Ramzan (A): Client confirmed.
Aiman (B): Thought you should know.
Example 2
Ramzan (A): Payment received.
Aiman (B): Thought you should know.
Final Thoughts
Using alternatives to “just to let you know” makes your communication clearer, more professional, and engaging. Whether you’re writing formal emails, quick updates, or casual messages, these phrases help you sound confident and polished.
