Introduction
The phrase “When is a good time?” is polite and commonly used in emails, meetings, and everyday conversations. However, in professional or formal settings, using varied and polished alternatives can make your communication sound more confident, courteous, and refined.
In this guide, you’ll find 36+ professional and polite alternatives to “When is a good time?”, along with meanings and examples to help you communicate more effectively in business, academic, and formal situations.
✅ Formal & Professional Alternatives
1. What would be a convenient time?
Meaning: Asking for a suitable time politely.
Example:
- What would be a convenient time for our meeting?
2. When would you be available?
Meaning: Asking about someone’s schedule.
Example:
- When would you be available to discuss this?
3. Could you suggest a suitable time?
Meaning: Asking the other person to propose a time.
Example:
- Could you suggest a suitable time for a call?
4. What time works best for you?
Meaning: Casual but professional way to ask.
Example:
- What time works best for you this week?
5. When would it be convenient for you?
Meaning: Very polite and respectful phrasing.
Example:
- When would it be convenient for you to meet?
6. Please let me know your availability
Meaning: Formal and email-friendly.
Example:
- Please let me know your availability this week.
7. When could we schedule this?
Meaning: Asking about scheduling.
Example:
- When could we schedule this discussion?
8. What is a suitable time for you?
Meaning: Neutral and formal.
Example:
- What is a suitable time for you tomorrow?
9. When can we arrange a meeting?
Meaning: Direct but professional.
Example:
- When can we arrange a meeting to review the project?
10. What time would be most convenient?
Meaning: Polite emphasis on convenience.
Example:
- What time would be most convenient for you?
11. When would you prefer to meet?
Meaning: Respectful and collaborative.
Example:
- When would you prefer to meet this week?
12. Could you share your preferred time?
Meaning: Asking politely for preference.
Example:
- Could you share your preferred time for a call?
13. What time suits your schedule?
Meaning: Professional scheduling language.
Example:
- What time suits your schedule best?
14. When should we connect?
Meaning: Friendly but professional.
Example:
- When should we connect to discuss this further?
15. When can we touch base?
Meaning: Casual corporate phrase.
Example:
- When can we touch base next week?
16. What is your availability like?
Meaning: Asking about open time slots.
Example:
- What is your availability like this Friday?
17. When would you like to proceed?
Meaning: Formal and action-oriented.
Example:
- When would you like to proceed with the discussion?
18. Could you indicate a convenient slot?
Meaning: Very formal and corporate.
Example:
- Could you indicate a convenient slot for the meeting?
19. What time frame works for you?
Meaning: Asking about broader availability.
Example:
- What time frame works for you today?
20. When might you be free?
Meaning: Polite and slightly informal.
Example:
- When might you be free for a quick chat?
21. What would be an appropriate time?
Meaning: Formal and respectful.
Example:
- What would be an appropriate time to meet?
22. When should we schedule this call?
Meaning: Direct and business-like.
Example:
- When should we schedule this call?
23. Could you propose a time?
Meaning: Asking the other person to suggest.
Example:
- Could you propose a time that works for you?
24. When would it be suitable to connect?
Meaning: Polite and formal.
Example:
- When would it be suitable to connect?
25. What timing works best for you?
Meaning: Casual professional.
Example:
- What timing works best for you?
26. When would you have some availability?
Meaning: Formal and polite.
Example:
- When would you have some availability this week?
27. What is your preferred meeting time?
Meaning: Corporate-friendly.
Example:
- What is your preferred meeting time?
28. When can we set this up?
Meaning: Casual business tone.
Example:
- When can we set this up?
29. Could you share a time that works?
Meaning: Polite and collaborative.
Example:
- Could you share a time that works for you?
30. When is a suitable slot for you?
Meaning: Formal scheduling phrase.
Example:
- When is a suitable slot for you tomorrow?
31. When can we proceed with scheduling?
Meaning: Formal and structured.
Example:
- When can we proceed with scheduling the meeting?
32. What day and time would you prefer?
Meaning: Asking for specific scheduling details.
Example:
- What day and time would you prefer?
33. When should we plan to meet?
Meaning: Friendly but professional.
Example:
- When should we plan to meet?
34. Could you let me know a convenient time?
Meaning: Polite email-friendly phrase.
Example:
- Could you let me know a convenient time?
35. When would it be practical to meet?
Meaning: Formal and thoughtful.
Example:
- When would it be practical to meet?
36. What time would align with your schedule?
Meaning: Very professional and corporate tone.
Example:
- What time would align with your schedule?
✅ FAQs
❓ What is the most formal way to say “When is a good time?”
The most formal options include:
- “Please let me know your availability.”
- “Could you indicate a convenient slot?”
- “What would be a convenient time?”
❓ Can I use these phrases in emails?
Yes. Most of these phrases are perfect for professional emails, business meetings, and corporate communication.
❓ What is a polite casual alternative?
Casual but polite alternatives include:
- “What time works best for you?”
- “When should we connect?”
- “When might you be free?”
✅ Final Thoughts
Using alternatives to “When is a good time?” can make your communication sound more polished, respectful, and professional. Whether you’re scheduling a meeting, requesting a call, or planning an appointment, these phrases help you sound confident and considerate.
Try mixing formal and conversational options depending on the tone of your message and your relationship with the recipient.
